Document Compliance Coordinator
Duties and Responsibilities:
- • Review employee, resident, administrative, and compliance-related documents for accuracy, completeness, consistency, and required supporting information.
- • Verify that documents are completed according to company policies, procedures, regulatory expectations, and applicable confidentiality requirements.
- • Identify missing, outdated, incomplete, duplicate, or inconsistent documentation and communicate needed corrections to the appropriate supervisor, manager, or department.
- • Track document review status, follow up on outstanding items, and maintain organized records of completed reviews, corrections, and pending documentation.
- • Assist with preparing, updating, organizing, scanning, filing, and maintaining documents in paper and electronic document management systems.
- • Maintain confidentiality of resident, employee, and company information in accordance with company policy and privacy requirements.
- • Support internal audits, quality checks, and compliance reviews by locating records, reviewing documentation, and reporting identified concerns.
- • Prepare summaries, logs, reports, or checklists related to document review findings, trends, missing items, and follow-up needs.
- • Collaborate professionally with administrative staff, management, and program teams to support accurate, timely, and compliant documentation practices.
- • Archive, retain, or dispose of documents according to company retention practices and applicable requirements.
Physical Requirements/Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential· functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, bend, reach with hands and arms, to use hands and fingers to handle or feel; to talk and hear; and frequently required to walk and move about the facility. The employee is occasionally required to stoop, and/or kneel. The employee may regularly lift and/or move up to 25 pounds and occasionally lift and/or move 100 pounds or more. May involve travel to other locations/agencies/meetings. May require evening, weekend, and holiday hours.
Qualifications
- • High School Diploma or GED required.
- • Prior experience with document review, administrative support, compliance tracking, records management, or quality assurance preferred.
- • Strong attention to detail and ability to identify missing, incomplete, inconsistent, or inaccurate information.
- • Ability to maintain organized records, track deadlines, and follow up on pending documentation.
- • Ability to use computers, scanners, email, electronic files, and document management systems.
- • Must respect the confidentiality of residents, staff, and company information.
- • Must be reliable, dependable, and able to work independently while accepting supervision and direction.
- • Must be able to communicate professionally and work cooperatively with supervisors, managers, administrative staff, and program teams.
- • Ability to represent Coordinated Care Professionals, LLC, in a professional manner.
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.