Personal Assistant

Duties and Responsibilities:

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• • Act as the first point of contact with the CEO and COO
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• • Perform a variety of personal errands

• • Organize and manage even
  • ◦ Including social gatherings, parties, and special occasions

• • Travel Management

• • Household coordination
  • ◦ Ensure office and home are clean and organized

• • Administrative Management
  • ◦ Courteous, efficient, and accurately handle phone calls, messages, and all other correspondence

• • Maintain and protect operations by keeping confidential information
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• • Communicate and coordinate with staff and clients and manage the flow of communication to members of the executive leadership team
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• • Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures 
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• • Flexibility and commitment to working the hours and times required to perform the responsibilities of the job, including evenings and weekends, as necessary
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• • Maintain a positive, open relationship with all management and staff
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• • Maintain and advocate for all Flatrock residents’ rights
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• • Any additional tasks assigned

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Qualifications:

• • Prior experience as a Personal Assistant highly preferred

• • Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment

• • Excellent communication skills – both written and verbal – and strong phone etiquette
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• • Computer literacy across multiple platforms including Microsoft Office 365

• • Discretion and confidentiality

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This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.

Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.