Program Assistant Manager

Duties and Responsibilities

• • Daily check of resident floor documentation (including SDR, check in/check out, progress notes, token charts, hygiene charts, ABC charts, inclusion logs, and any other documentation as indicated in the plan) for completion and accuracy.
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• • Scan SDRs daily and upload daily once they are complete and accurate.
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• • Train floor staff and new hires on floor documentation process to meet Coordinated Care Professional Services, Inc. standard of excellence.
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• • Review progress notes, token charts, hygiene charts, ABC charts, inclusion logs, and any other documentation at the end of each month and sign off on its completion and accuracy.
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• • Scan documentation and upload it to FIN (due on the 10th of each month).
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• • Create or revise individualized SDRs as new residents move in or as plans change year to year. 
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• • Complete tracker with documentation errors noted daily.
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• • Complete tracker with documentation of staff training dates on each piece of documentation.
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• • Attend in-servicing for all plans.
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• • In-service and train staff providing direct care to residents on all resident plans (IPOS, BTP, and OT).
  
  • ◦ Complete in-service sign-in forms with new hires, or in-servicing new plans or addended plans with present staff.

• • Complete binder, adding new plans or addended plans when they become available for in-home orientation with new hires/transfers.
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• • Update/train staff when changes are made to plans/behavioral interventions and ensure that revisions are implemented in a timely manner.
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• • Initiate an email to the team when a plan is 45 days from expiration as a reminder that the plan is expiring, and new plans are needed. Monitor email communication until a new plan is delivered.
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• • Complete in-servicing trackers with in-service dates and plan expiration dates.
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• • Assist the Psychologist, LLP, and BCBA in duties associated with achieving excellence in the implementation and monitoring of residents’ Positive Behavior Supports Plans and assisting in psychological services.
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• • Monitor implementation of behavioral interventions through direct observation.
  
  • ◦ Provide feedback to staff, and re-train staff as needed, to ensure excellence in the adherence to the implementation of the Positive Behavior Supports Plans as written.

• • Maintain a positive, open relationship with all management and staff
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• • Utilize all communication tools including FIN
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• • Maintain and advocate for all Flatrock Inc. residents’ rights  

• • Complete any additional tasks assigned from the Psychologist, BCBA, and LLP’s

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Qualifications 

• • 1+ years of care home experience (recommended) 
• • 1+ years of leadership experience (recommended) 

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This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  The job description will be reviewed periodically as duties and responsibilities change with business necessity.

Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.

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