Scheduling Coordinator
Duties and Responsibilities:
- • Coordinate staff schedules and trainings
- • Review all time clock punches daily accuracy in ADP
- • Complete Payroll within ADP bi-weekly
- • Gather and distribute mail daily
- ◦ Return any mail addressed to CEO, COO or Flatrock to Oakley corporate office in a timely manner
- ◦ Return checks made out to residents to the A/R Coordinator at the Oakley corporate office
- ◦ Forward resident mail to the correct party (Guardian, Payee or Resident)
- • Complete pop-ins as scheduled
- • Ensure staffing needs are updated for location
- • Manage all incident reports for the home within 24 hours
- ◦ Complete licensing form
- ◦ Upload to FIN
- ◦ Send to Licensing and CMH
- • Complete Administrative move in process
- • Complete Terminated/Transfer form and send to appropriate team
- • Organize receipts
- • Manage token funds, and Akimbo Debit Cards
- • Upload items to SharePoint
- ◦ Drill Logs and Evaluation sheets
- ◦ E-Scores
- ◦ Emergency Procedures
- ◦ Monthly lead documentation
- ◦ Staff training (Lead & All staff)
- • Log all emergency drills and Emergency testing on drill logs
- • E-scores updated annually and whenever there is a change in the resident roster
- • Update On-Site binder and Policy binder
- • Attend and participate in all companywide trainings
- ◦ Daily Support Trainings
- ◦ Lead Weekly Trainings
- ◦ Monthly All Staff Trainings
- • Work closely with Support Team to hold staff accountable for job responsibilities and duties and ensure they are following Flatrock ’s policies
- • Ensure all staff documents are sent to the operations team.
- • Call and confirm resident appointments
- • Complete any additional task as assigned by the Administrative Supervisor or Administrative Assistant Manager
- • Utilize all communication tools including FIN
- • Maintain a positive relationship with management and staff
- • Maintain and advocate for all Flatrock residents ‘rights
Physical Requirements/Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential· functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, bend, reach with hands and arms, to use hands and fingers to handle or feel; to talk and hear; and frequently required to walk and move about the facility. The employee is occasionally required to stoop, and/or kneel. The employee may regularly lift and/or move up to 25 pounds and occasionally lift and/or move 100 pounds or more. May involve travel to other locations/agencies/meetings. May require evening, weekend, and holiday hours.
Qualifications
- • High School Diploma or GED
- • Present or current experience with behavioral health issues
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.