Total Care Office Manager
Temporary Position
Duties and Responsibilities:
- • Assist Maintenance Supervisor by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- • File and retrieve records, documents, and reports
- • Prepare maintenance schedules and allocate work as necessary
- • Research and conduct data to prepare documents for review and presentation
- • Monitor and oversee inventory of materials and maintenance equipment
- • Record minutes from meetings and distribute information accordingly
- • Use various software, including word processing, spreadsheets, databases, and presentation software
- • Maintain customer confidence and protect operations by keeping information confidential
- • Read and analyze incoming mail and distribute as needed
- • Perform office duties that include ordering supplies and managing a records database
- • Prepare and format information for internal and external distribution
- • Communicate and coordinate and manage the flow of communication to members of the executive leadership team
- • Prioritize conflicting needs; handle matters expeditiously and proactively; and follow-through on projects to successful completion, often with deadline pressures
- • Complete paperwork for all Flatrock locations as directed by Maintenance Supervisor
- • Establish strategies to meet workload demands on time
- • Comply with all health and safety regulations and practices
- • Flexibility and commitment to work the hours and times required to perform the responsibilities of the job, including evenings and weekends as may be necessary
- • Maintain and advocate for all Flatrock residents’ rights
- • Complete any additional tasks assigned by the Chief Operating Office
Qualifications:
- • High School Diploma or GED
- • Prior Office Manager experience, preferred
- • Fantastic organizational and leadership skills
- • Excellent communication and interpersonal skills
- • Works well under pressure and meets tight deadlines
- • Great time management skills
- • Strong decision-making and problem-solving skills
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.